Employees can pre-register their visitors online before they arrive via Lobbytrack web-based online system, Lobbytrack Lobby App, or Lobbytrack Employee App. When the visitor arrives on-site, they can quickly sign in using the Lobbytrack Lobby App.
Register Visitors On Arrival
If a visitor has not been registered in advance, you may register them when they arrive. Lobbytrack visitor registration software can auto-populate visitor record if a visitor has visited the facility in the past.
Send Visit Confirmation
Send a visit confirmation email to pre-registered visitors with visit details including directions and sign in procedures.
Self Sign In Visitors
Setup a tablet in your office and allow visitors to sign themselves in using the free Lobbytrack Lobby App. You can also use the same device for signing visitors out.
Select Visitor Type
Specify the type of visitor when scheduling visits and set up customized workflows for contractors, maintenance staff, and personal guests. Offer each visitor a personalized registration and sign-in experience..
Ask Screening Questions
Present visitor with a set of simple yes/no health, safety, or compliance questions. Pre-define acceptable response and only allow visitor to proceed with sign in if they meet the screening criteria. Alert lobby staff when a visitor fails to meet admission requirements.
Lookup host by start typing the host name. You can either import a list of hosts or keep your host database in sync with your organization's Active Directory. Lobbytrack visitor management system can be setup to automatically create user accounts for newly added hosts that can use Lobbytrack Employee App to schedule their own visits and receive instant notifications on visitors.
Capture photos using a camera on your tablet running Lobbytrack Lobby App. Captured photo can be included on the visitor badges and printed on any compatible WiFi printers.
Check visitors against federal watchlists, criminal databases and other lists using one or more web-based screening systems. You can also maintain an internal list of blocked visitors. Lobbytrack visitor management system can trigger an alert on a match and alert security. Security guards can receive instant alerts on their phones running Lobbytrack Guard App.
Sign Visit Agreements
Draft your own agreements or NDAs and require visitors accept them before signing in. You can personalize the agreements by populating the form with visitor and meeting information.
Print Visitor Badges
Print visitor badges with your logo and visitor information using a supported printer and an iPad or Android tablet.
Scan Driver License
Scan the visitor's driver license and accurately populate the registration form in seconds with Lobbytrack Lobby App.
Issue Access Control Cards
Lobbytrack visitor management system can integrate with 3rd party access control systems to activate and deactivate access control cards for visitors.
Notify Host When Visitor Arrives
Notify the visitor's host via e-mail or SMS when their visitor arrives. Host can also receive instant alerts on their phone running Lobbytrack Employee App
Immediately retrieve a list of visitors in the building. Email or share the list with security guards via the Lobbytrack Guard App.
Integrate With Active Directory
By integrating with your Active Directory, Lobbytrack visitor management system can allow or deny access to your employees in real-time.
Send an instant alert to security via SMS or push notification on the Lobbytrack Guard App whenever a visitor matches an entry on the watchlist or if any other security condition is met.
Auto Sign Out
Visitors can be automatically signed out after certain time interval or at the specified time of the day. Keeping your visitor logs clean and reliable.
Auto-update visitor fields on sign in and sign out. For example, increase visit-count on each sign in and limit number of visits for a given time window by adding deny conditions on visit-count field.
Choose A Language
Select one of several supported languages so your visitors and your staff can manage visits and sign in in their native language.
Lobbytrack mobile and tablet apps are available in English, Arabic, Chinese (Simplified and Traditional), Croatian, Czech, Danish, Dutch, French, German, Greek, Hebrew, Hindi, Italian, Japanese, Korean, Portuguese, Russian, Serbian, Spanish, Thai and Turkish.
Integrate with Applications
Connect your Lobbytrack Visitor Management system to your access control application. Integrate with common watchlists. Link your employee list to your Active Directory. Integrate Zapier to Lobbytrack for real-time data retrieval and entry.
Lobbytrack API Access
Easily integrate Lobbytrack data with your everyday applications. Import visitor data, update visit parameters, and even collect employee analytics using the simple Lobbytrack API.
Meeting Room & Desk Booking
Easily manage your office or workspace by uploading your floor plan and creating spaces for your employees to book ahead of time, guaranteeing an open space for anyone visiting the office.
Single Sign On & 2FA
Link your Lobbytrack account with Okta / Azure Active Directory to allow easy management of your users. Okta / Azure Active Directory can enable and disable accounts across all of your apps, including Lobbytrack, when you add or remove a user from the Okta / Azure Active Directory account.
ID Document Capture
Add a document-capture step to your visitor sign-in flow and capture copies of contractor's permits, vaccination records, and government-issued ID documents, if permissible by local jurisdiction.
Watch a short video highlighting various Lobbytrack online visitor management features.