A Smarter Way to Welcome Visitors

These days even a small office demands the professionalism, security, and efficiency of a modern visitor management system. Lobbytrack helps you move beyond paper sign-ins and manual check-ins with a digital visitor registration system that's free, easy to use, and designed for growing teams.

Whether you host a few clients a week or daily vendor visits, Lobbytrack ensures that every guest is recorded, notified, and managed effortlessly, keeping your space secure and your front desk stress-free.

A Smarter Way to Welcome Visitors

Who Is Lobbytrack's Free Plan For?

Lobbytrack's free visitor management system is perfect for small offices and teams that need professional front-desk control without heavy software costs. It's ideal for organizations where security, record-keeping, and smooth guest handling matter — but budgets and headcounts are modest.

Perfect For:

  • Startups & Creative Agencies - Impress clients with a polished, digital check-in experience that reflects your brand.
  • Consulting & Legal Offices - Maintain professional visitor logs and NDAs with secure digital storage.
  • Tech & Remote-Hybrid Teams - Track who's on site versus remote, and manage shared workspaces efficiently.
  • Medical & Wellness Clinics - Streamline patient or visitor flow with pre-registration and health screening.
  • Educational & Training Centers - Manage daily guests, interviewees, or workshop attendees with one tool.

Lobbytrack keeps small offices compliant, organized, and visitor-ready — all while staying free to use under 100 monthly visits.

See if your office fits
Free Plan

Why Small Offices Choose Lobbytrack

Simple, Fast Setup

1. Simple, Fast Setup

Get started in minutes. Configure your office, visitor types, and check-in rules directly from your web dashboard — no IT support needed.

Touchless Check-In Experience

2. Touchless Check-In Experience

Visitors can sign in using their own smartphones or scan a QR code at your kiosk for a fully touchless experience.

Professional Visitor Badges

3. Professional Visitor Badges

Capture photos, print custom badges, and display essential details like host name and visit type — creating an immediate sense of professionalism and security.

Instant Host Notifications

4. Instant Host Notifications

Hosts receive automatic email alerts when their guests arrive, helping meetings start on time and reducing front-desk follow-ups.

Meeting Room Booking

5. Meeting Room Booking

Reserve meeting rooms or shared spaces, view real-time availability, book in advance, and automatically release rooms when not checked in.

All-in-One Dashboard

6. All-in-One Dashboard

In addition to guests, Lobbytrack also lets you manage employee sign-ins, track on-site staff, and maintain real-time occupancy visibility from the same dashboard.

Existing Lobbytrack Features You'll Benefit From

Below are some of the other badge-oriented and visitor-management features you already have in Lobbytrack. These reinforce what you can do with badge design and visitor workflows.

Feature Included in Free Plan
Up to 100 visitors per month Included in free plan
Unlimited hosts / users Included in free plan
Digital visitor log Included in free plan
QR / Touchless sign-in Included in free plan
Badge printing & photo capture Included in free plan
Screening questions & deny rules Included in free plan
Email notifications Included in free plan
Multi-platform (iOS, Android, Windows) Included in free plan
Email support Included in free plan
Bonus: Under 20 visitors per month? You can try advanced “Ultimate” features for free. Included in free plan
Compare plans

How It Works

  • Configure
    Step 1 — Configure

    Set up your office, customize visitor types, create badge templates, and define screening rules from your web dashboard.

  • Invite or Register Visitors
    Step 2 — Invite or Register Visitors

    Send visitor invites through the Employee App or web portal. Returning visitors can check in faster with auto-filled info.

  • Touchless Check-In
    Step 3 — Touchless Check-In

    Visitors scan their QR code or register at the lobby tablet. Photo capture, screening, and badge printing happen instantly via the Lobby app.

  • Host Notifications
    Step 4 — Host Notifications

    As soon as guests check in, Lobbytrack notifies the host automatically via the Employee app — no receptionist calls needed.

  • Monitor & Report
    Step 5 — Monitor & Report

    Track who's inside your office at any moment. Generate visitor logs, audit reports, or evacuation lists with a click.

View full feature list

Why It's Perfect for Small Offices

  • Cost-Free Operation - No subscription fees or hidden costs.

  • Professional Image - Impress clients with a smooth, branded sign-in experience.

  • Better Security - Know who's in your building at all times.

  • Faster Check-Ins - Shorter queues, quicker visits.

  • Data Control - All visitor records securely stored and accessible.

  • Scalable Growth - All visitor records securely stored and accessible.

Design Self-Expiring Visitor Badges

When to Upgrade

The free plan covers most small office needs, but upgrading makes sense when:

  • You exceed 100 visitors per month

  • You need SMS or Microsoft Teams notifications

  • You need the Employee App or Guard App

  • You require integration with access control or directory systems

  • You need advanced reporting, SSO, or guard management features

View upgrade options
When to Upgrade

Getting Started Is Easy

  • Sign Up Free - Create your Lobbytrack account in seconds.

  • Customize Your Check-In Flow - Add branding, visitor types, and watchlist screening rules.

  • Install the Lobby App - On a tablet or PC at your front desk.

  • Go Live - Start checking in visitors instantly.

No credit card required. No setup fees. Just a faster, safer way to welcome guests.

Start Free
Getting Started Is Easy

Trusted by Businesses of All Sizes

From startups and design agencies to regional offices and co-working spaces, thousands of organizations worldwide rely on Lobbytrack to manage visitors securely and professionally.

Read customer reviews
Trusted by Businesses of All Sizes